Fleet Maintenance Supervisor

Role Summary

The Fleet Maintenance Supervisor manages maintenance schedules and repair operations to ensure vehicles are safe, reliable, and compliant with regulations. You lead the maintenance team, coordinate with drivers, and oversee parts inventory. Your role directly impacts fleet availability and operational efficiency in a demanding environment.

Required Education, Certifications, and Experience

Education:

High school diploma or equivalent.
Technical certifications preferred.

Certifications:

  • Automotive Service Excellence (ASE) Certification
  • Certified Maintenance & Reliability Technician (CMRT)
  • Certified Automotive Fleet Manager (CAFM)
  • OSHA Safety Certification
  • DOT Maintenance Compliance Training
  • EPA 608 Certification (if applicable)

Experience:

3 to 5 years in fleet maintenance.
Experience supervising maintenance teams.

Core Skills

  • Vehicle maintenance
  • Team leadership
  • Scheduling and planning
  • Safety Compliance
  • Inventory Management

A Hypothetical Day in the Life of a Fleet Maintenance Supervisor

7:00 AM– You start by reviewing maintenance logs from overnight shifts and checking for urgent repairs needed before vehicles hit the road. A truck reported engine trouble requires immediate diagnostics, so you assign your lead mechanic to prioritize the repair and coordinate with dispatch to adjust the vehicle’s schedule accordingly.


8:00 AM- You hold a morning briefing with your maintenance team to assign daily tasks, review safety protocols, and discuss any ongoing vehicle issues. Clear communication is essential to prioritize work efficiently and avoid downtime that could disrupt transportation schedules.


9:30 AM- You inspect the parts inventory to ensure critical components are stocked. Low inventory on brake pads triggers an urgent order with your supplier. You also review upcoming preventive maintenance schedules to allocate resources and minimize service interruptions.


11:00 AM- You meet with fleet managers to discuss vehicle availability and upcoming operational demands. You analyze maintenance turnaround times and identify bottlenecks that could impact fleet readiness. Your goal is to streamline repair processes and improve service levels.


12:30 PM- Lunch is a brief break during which you catch up on maintenance compliance documentation. Keeping accurate records is vital for passing regulatory inspections and avoiding costly fines or operational delays.


2:00 PM- You conduct a safety audit of the maintenance facility, checking adherence to OSHA and DOT regulations. You address any deficiencies immediately and plan training sessions to reinforce safe work practices among your technicians.


3:30 PM- You review repair work orders and quality reports to ensure completed maintenance meets standards. You provide feedback to mechanics and identify opportunities for training or process improvements to enhance vehicle reliability.


5:00 PM- You prepare daily maintenance reports for the operations leadership team, highlighting completed repairs, upcoming maintenance, and potential risks. Clear, data-driven communication helps leadership plan around fleet capacity.


6:30 PM-Before ending your day, you finalize scheduling for overnight maintenance shifts and update work orders based on changing priorities. Your role requires continuous oversight and rapid response to keep the fleet operational and safe.